Difference Between Account Balance and Available Balance

bank reconciliation
pass book

The company is not aware of the amount of this charge until the bank statement arrives, and so has not yet recorded it. The bank charges the account for a variety of services, and removes the related cash from the company’s account. The company is not aware of these charges until the bank statement arrives, and so has not yet recorded them.

His experience https://1investing.in/s helping companies embrace technology to fulfill their organizational needs and creating innovative solutions using CRM, GP, and other Microsoft products. Understand the definition of accounts receivable, look at different types of accounts receivable, and examine examples. Accounting helps in maintaining a chronological and formal record of all the operating transactions of the company or an institute. You should always use the available balance to determine how much money you have available for purchases and withdrawals. Otherwise you might overdraw your account if you spend based on your account balance and it is higher than your available balance.

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A check issued for customer HIJ with the value of $ 960 is still outstanding. I) The first step is to put the balance of the pass book as the starting point Showing balance as per pass book. Pay-at-the pump transactions or restaurant tips that aren’t included in the original authorization.

  • The effect of this recording is that the bank balance in cash book will be reduced by the amount of cheque issued.
  • This is slightly different from standing order as it may not be occurring on a specific regular time.
  • Suppose, in Alice’s situation, she can also observe any swings in her business.
  • This difference will eventually vanish, when the bank receives the checks.
  • In other words, the balance shown by the bank column of cash book would be higher than the balance shown by the bank statement to the extent of amount of bill dishonoured.

Cash book balance states the cash balance recorded by the company in company’s cash book. Following transactions are generally included in the cash book but not in the bank statement, thus resulting in a discrepancy. Therefore, company records may show one or more deposits, usually made on the last day included on the bank statement, that do not appear on the bank statement. These deposits are called deposits in transit and cause the bank statement balance to understate the company’s actual cash balance. Since deposits in transit have already been recorded in the company’s books as cash receipts, they must be added to the bank statement balance. The Vector Management Group made a $3,000 deposit on the afternoon of April 30 that does not appear on the statement, so this deposit in transit is added to the bank statement balance.

What is Available Balance?

The book balance contains the transactions during the reporting period, such as a quarter or fiscal year. Book balances is usually used to manage cash in a company’s checking account. At the end of the reporting period, the account balances are reconciled with the bank statements. This determines whether the cash in the bank accounts matches the book balance.

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The available balance in the bank account indicates the amount of funds that is available in the account at the time of accessing it. Here are two examples to reinforce the bank’s use of debit and credit with regards to its customers’ checking accounts. On the bank statement, compare the company’s list of issued checks and deposits to the checks shown on the statement to identify uncleared checks and deposits in transit. Balance Sheet Vs. Consolidated Balance SheetA balance sheet is one of the company’s financial statements, which presents the company’s liabilities and assets.

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Outstanding checks refer to the checks issued by the company but were not presented or cleared prior to the issuance of the bank statement. The bank balance is the balance reported by the bank on a firm’s bank account at the end of the month. There are a few differences between cash book and pass book which are discussed in this article in detail, have a look.

When I did my first bank rec, I had entered a cash balance when 1st setting everything up, but it only hit the GL and not the ‘check book’. It is helpful for a company to have a separate general ledger Cash account for each of its checking accounts. For instance, a company will have one Cash account for its main checking account, a second Cash account for its payroll checking account, and so on. For simplicity, our examples and discussion assume that the company has only one checking account with one general ledger account entitled Cash.

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The balance on June 30 in the company’s general ledger account entitled Checking Account is the book balance that pertains to the bank account being reconciled. This is the case when there are bank fees or electronic transfers on the bank statement that have not yet been recorded in the company’s general ledger accounts. Banks often require customers to pay monthly account fees, check printing fees, safe‐deposit box rental fees, and other fees. Unrecorded service charges must be subtracted from the company’s book balance on the bank reconciliation. The Vector Management Group’s bank statement on page 120 includes a $20 service charge for check printing and a $50 service charge for the rental of a safe‐deposit box. The ledger balance differs from the customer’s available balance, which is the aggregate funds accessible for withdrawal at any one point.

Uncleared Checks and Deposits

For businesses that must pay taxes on the outstanding balances within their cash accounts, knowing how much cash is actually present as of a certain day makes it much easier to calculate those taxes. In any situation, the book balance as of a specific date serves as a starting point to determine where discrepancies have occurred since, and make it possible to correct those accounting issues. Interest earned on an account is often paid on a company’s cash balance and is credited to the bank account at the end of the month. The interest could be from a savings account or a cash sweep, which is when the bank withdraws unused funds in a company’s checking account and invests that money in short-term investments. The cash sweep allows the company to earn interest on their idle cash. Companies may authorize a bank to automatically transfer funds into or out of their account.

  • According to this viewpoint, the banking balance can be seen as the preliminary stage for reconciling the account records.
  • Customers run The Closer in some cases everyday for inventory (takes less than 30 seconds to open the program and see the results – some cases involving millions of transactions, may take 2 minutes).
  • Since most banks allow you to download account information straight into the programme, accounting and bookkeeping software like Deskera helps streamline your bookkeeping.
  • Typically it is the ending balance on the bank statement for each month.
  • Other items on the bank statement must be compared to the other items in the company’s Cash account.

The first few items on the Balance Sheet of a Bank are similar to the Balance Sheet of a Regular Company. For example, cash, securities, etc., come under assets on the Bank’s Balance Sheet. You can only spend your available balance and not your ledger balance.


The bank deducted $25 for this service, so the automatic deposit was for $1,565. On the bank reconciliation, add unrecorded automatic deposits to the company’s book balance, and subtract unrecorded automatic withdrawals. Therefore, each transaction on the bank statement should be double‐checked. If the bank incorrectly recorded a transaction, the bank must be contacted, and the bank balance must be adjusted on the bank reconciliation.


outstanding checkss provide current balance values ​​on paper reports as well as through online sources. Deskera Books can help you automate your accounting and mitigate your business risks. Creating invoices becomes easier with Deskera, which automates a lot of other procedures, reducing your team’s administrative workload. By doing this, she can be sure that her company is still on course for annual growth even if few months see a little decline in demand for her services. Suppose, in Alice’s situation, she can also observe any swings in her business. For example, she may notice a spike in demand in the few months due to holidays or vacations.


Harold Averkamp has worked as a university accounting instructor, accountant, and consultant for more than 25 years. He is the sole author of all the materials on AccountingCoach.com. An accrued expense is recognized on the books before it has been billed or paid. Andrew Bloomenthal has 20+ years of editorial experience as a financial journalist and as a financial services marketing writer.

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A bank reconciliation statement can be prepared to summarize the banking activity for an accounting period to be compared to a company’s financial records and book balance. In the bank reconciliation process, the transactions recorded in the company’s cash book are compared with the bank’s passbook to identify any inconsistencies in the day-to-day transactions. In this simple process of tallying the cash book and bank statement, there could be multiple errors. These errors or bank reconciliation problems might differ based on the size of the organization. In this blog, we will introduce you to some real-life bank reconciliation examples as well as the major roadblocks faced by organizations while reconciling their bank statements.

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